Delegating Timesheet Approvals

To ensure timesheet approvals continue while you are out of the office or otherwise unavailable, delegate timesheet approval rights to someone else for a specified time period. Timesheets submitted during the specified delegated time period are automatically assigned to the selected user for approval. The user selected must have the Timesheet Approver role and will see the delegated timesheets on the Timesheet Approval page during the delegation period specified by the delegator. Be sure to communicate to the selected user that they are approving timesheets in your absence.

The delegated user does not need to have the same project access as the original timesheet approver to approve time on projects. However, only projects the original timesheet approver has rights and access to approve display for the delegated user. Once the delegation time period ends, the delegated user cannot approve time on projects they do not have access or visibility to.

To delegate timesheets for approval:

1. Access your user profile and select the Details tab.
2. In the Delegate Assignments section, complete the following information:

Field	Description
Delegate to User	Click and select the user responsible for approving timesheets in your absence. To filter the list of users, enter one or more search criteria to filter by name, login name, email address, function, or extended field. More... Clicking Select current user will assign the role to the current user (if they have the appropriate rights). Selecting a Function in the drop-down will display available users that are assigned to the function. The current selection defaults to the function to which you are assigning a user, however depending on the project configuration, you can assign any user. Clicking the Show advanced filters check box displays or hides the additional filter options. Clicking Clear removes the current user assignment and displays [None] to indicate that no user is assigned.
Start Date	Enter or select the first date in the date range to which the delegation applies. The delegation period includes the date entered here.
End Date	Enter or select the last date in the date range to which the delegation applies. The delegation period includes the date entered here.

3. Click Apply to save your changes.

Notes:    Only users with the Can Delegate Assignments use role can delegate timesheet approvals. Time Tracking is an optional Accolade component that you may not have access to. To implement this solution, contact Sopheon Customer Support.